Central Evaluation Unit Essay

The XIII getorate of the European Union has a Central Evaluation Unit (CEU) which is tasked with evaluation of coverings for grants from academics under its cooperation and foundations scheme. This scheme distributed comparatively small grants to fund cooperative research between universities in the EU. exclusively applications were displace to the CEUs fermenting unit (CEUPU) by university liaison officers (ULOs) who atomic number 18 based in around 150 universities. The process flow of the CEUPU butt end be shown in the following page. As pot be seen, the reverting time can be shortened even more if the checker willing have direct access to the ULOs and coordination done directly.This can be achieved by use of email with the secretaries just copy-furnished. Also, the document tracking can be automated so that everyone knows where the documents ar at any ef seemery time, using the identifier code that has been established for each application. In all, the application w ill be handled by the following people1. The ULOs who receive it and send to CEU.2. response clerk that checks that forms are complete.3. Coding staff set up a unique identifier for the application, encodes the data in the system.4. elder secretary that assigns the application to the bordering available checker.5. Checker assesses the application. Half of the time, there is a need for surplus information or data, and this must be conveyed to the secretary.6. Secretary sends a wonder to the ULO7. ULO secures the info from the applicant and sends back to secretary8. Secretary sends to checker charge9. Checker decides10. Auditor composes and sends acceptance/rejection letter. The problem of the CEUPU process is that there are too many steps and people involved in the process. First, the process can be automated and the application documents scanned. Then, the file can be sent electronically to the checkers so that they can be evaluated. Direct communication by the checkers to the ULO can be made for any inquiries/ additional data needed.Auditors prepare the acceptance or rejection documentsULOs receive application for grantsAdditional info and requirements sent backRequest letter sentFile sent to secretary who then makes a request for the aggregation of any information missing or additional information unavoidable YesNOChecker evaluates the applicationDecision is made by the checkers to accept or rejectAdditional information needed?Senior secretary of the checkers assigns file to the next available checker 8 receipts clerks check each application for completeness of all necessary forms Applications experience from 150 ULOs, placed in the in-tray NOYESPro forma front sheet attached to documents2 clerks place identifier on the form and encode it into the information system COMPLETE?